25 July 2009

Moving from the K800i and syncing contacts and calendars with the iPhone 3G S

Filed under: Apple iPhone 3G S, Sony Ericsson K800i, sync — Howard @ 8:00 pm

I recently bought an iPhone 3G S and faced the problem of migrating my contacts from my old phone (Sony Ericsson K800i) to the new one.

An easy solution is to sign up for the Apple Mobile Me service, but I’m not convinced, yet, that I want to spend £60 a year on this. So this post is here to document the solution I decided to implement, which takes advantage of Gmail and Google Calendar as the linchpins of a new system that mostly works automatically, i.e. without any oversight from me.

1 – Migrate contacts from K800i to Gmail

I used Bluetooth to migrate contacts from the K800i to a PC; there are other ways to do this with cables supplied with the phone (if you still have them).

Set up a Bluetooth connection between the K800i and your PC:

  • On the K800i go to the main menu and select the spanner icon (Settings)
  • Select the rightmost, Connectivity, tab
  • Select the Bluetooth option
  • Turn on Bluetooth and make the phone visible

On a PC equipped with IVT Bluesoleil software (supplied with an inexpensive Tevion Bluetooth USB stick)

  • Launch the Bluesoleil application
  • Establish a connection with the K800i phone

Return to the K800i

  • Go to the Contacts section of the main Menu
  • Highlight ‘New contact’
  • Press the Options button
  • Select Advanced
  • Go to ‘Send all contacts’ (near the bottom of the menu, off screen)
  • Select ‘Via Bluetooth’
  • Select the PC you are connected to
  • The Contacts file is transferred to your PC, in this case in a subfolder in My Documents with the name Whole Phonebook.vcf

2 – Export contacts from Outlook to Gmail

This is documented at this Microsoft page for Outlook 2003.

  • In Outlook, on the File menu, click Import and Export
  • Click Export to a file, and then click Next
  • Click Comma Separated Values (Windows), and then click Next
  • In the folder list, click the Contacts folder, and then click Next
  • Browse to the folder where you want to save the contacts as a .csv file
  • Type a name for the exported file, and then click OK
  • Click Next
  • Click Finish

3 – Import the contacts files to Gmail

Also from the Microsoft page,

  • Log on to Gmail, and then click the Contacts link in the left hand menu.
  • The Contacts list opens in a new window.
  • Click Import Contacts
  • Click Browse, and then navigate to the .csv and .vcf files that you created earlier
  • Select one file, and then click Import Contacts
  • After your contacts are imported, a dialog box appears and displays the total number of contacts imported
  • Repeat for the other file

4 – Tidy up Gmail contacts

This is the tedious bit, but I found Gmail contacts a good environment to work in. Make sure the contacts you wish to keep in sync with are moved to ‘My Contacts’ – they can be moved there if they are not already. Use the Merge Contacts facility to tidy up duplicate entries. Gmail ‘My Contacts’ can be broken down into subsidiary categories, e.g. Family, Friends, Coworkers or custom ones, e.g. Business.

5 – Export Gmail contacts to Outlook

This is optional, but can be the beginning of a process to keep Outlook contacts up to date. This Microsoft page documents the steps for Outlook 2003.

  • Log on to your Google Gmail account
  • In the left column, click Contacts
  • On the right side of your screen, above the message count, click Export
  • Click Outlook CSV (for import into Outlook clients)
  • Click Export Contacts
  • When prompted to download the export file, click Save
  • Choose a location on your computer to temporarily save the file
  • Click Save
  • In Outlook, on the File menu, click Import and Export
  • Click Import from another program or file, and then click Next
  • Click Comma Separated Values (DOS), and then click Next
  • In the Import a File box, browse to find the file you downloaded, and then double-click the file
  • Select from the offered options
  • Click Next
  • In the folder list, click the Contacts folder where you want the imported contact information to go, and then click Next
  • Click Finish

6 – Set up Google Sync for iPhone

See for detail and note the advice offered there

7 – Set up Google Calendar Sync for Outlook

See for downloads and detail

So, we end up with automatic syncing of contacts and calendar between iPhone and Gmail and Google Calendar, and of the calendar between Google and Outlook. If you’re disciplined you will always keep your Google Contacts up to date and every now and then you can repeat item 4 above to export to Outlook to keep that in sync.



  1. i don’t have bluetooth but i do have cables… do i do this without bluetooth on my computer? thanks

    Comment by tammy — 24 May 2013 @ 12:29 pm

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